Five Ways To Avoid Cash Flow Problems

Cash is the oxygen that fuels every part of a business’s day-to-day operations.

If your business does not have cash in the bank, you can’t hire the best personnel and you can’t pay your expenses.

And if you can’t pay your expenses, you’re not in business.

Incorporating good daily habits for healthy cash flow will boost your organisation’s cash flow performance.

So, here are our top five essential tips for diligent cash flow management.

MORE: Why OptiPay’s Fees are lower

Bill clients sooner

While this may sound obvious, the sooner you send out invoices to clients, the sooner you’ll get paid – which means that the cash will keep pumping in.

Whenever you’ve completed a project, you want to send out an invoice so that you won’t forget about it later. After all, you’re extremely busy and it’s easy to let an invoice get overlooked.

Do a cash flow forecast

Too many companies get blindsided by unfavourable movements in cash flow that could have been predicted if they’d planned for the future.

Quite often small and mid-sized businesses aren’t prepared for all the costs associated with growing quickly. More sales could mean more employees and a bigger inventory.

The forecast could be as simple as paper and pencil for the smallest company, but others will want to put together a more formal cash flow projection.

A rolling 12-month forecast is the best practice for most companies.

If you start mapping things out week by week, you’ll see where to expect surges in expenses ahead of your big sales season and where several payments might come due all at once.

Make cash flow a company-wide priority

Make sure all employees understand improving cash flow is a priority.

Remember that your employees will be motivated by the targets you set for them.

Obviously, accounts staff should have collection targets. But even your sales staff should be on board.

If a salesperson only has a revenue goal, he or she will work to meet it, regardless of whether the invoices are paid on time or in full.

Instead, introduce a policy where if something is written off, the revenue is deducted from sales commissions.

Don’t Leave Out Specific Details

Ask every client what they require on their invoices. It may sound like a waste of time upfront, but if you address this first, you’re reducing the chance of an invoice being returned or not paid because you left out a piece of information.

Questions to help you get started on your invoice:

  • Does your client require a purchase order number or will an invoice number be enough?
  • Are you required to have an Employer Identification Number?
  • How detailed does the invoice have to be?
  • Who should I send the invoice to?

Use invoice finance to unlock working capital

Even Australia’s largest and most successful companies regularly use invoice finance to improve cash flow.

OptiPay gives you fast access to flexible and very competitive working capital by selling your invoices via a secure online platform.

By connecting you with a range of approved institutional and private funders competing for your business in real time, we can turn your invoices into cash in within a couple of days – and you remain fully in control.

There are no lock-in contracts and no ongoing facility fees. You can use OptiPay to raise finance as often as you need.

Find out more about flexible cashflow solutions for your business.

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